Calendar

Office Assistant

Office: Family Court
Salary: $10.57 - $14.80/hour

Announcement Date: 11/18/2019
Closing Date: 5/31/2020

GENERAL STATEMENT OF JOB

Under general supervision, performs a variety of accounting and clerical duties involved in the operation of the Family Court including processing child support payments and restitution, processing various legal documents, filing documents, entering information into the computer, reconciling bank statements, and handling phone calls. Reports to the Deputy Clerk/Family Court.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Receives and receipts child support payments and restitution payments; posts payments on journal and ledger cards. Balances all receipts and prepares deposits. Prints and forwards to appropriate persons. Monitors accounts for missed payments or mistakes.

Receives and, following established procedures, processes correspondence and documents related to the Family Court such as court orders, bench warrants, summonses, complaints, etc. Makes copies, files, and/or submits documents to appropriate person(s).

Establishes files for new cases.

Enters a variety of types of information into the computer including new cases, orders, bench warrants, etc.

Assists the general public and attorneys with questions, complaints, etc. and responds to requests to retrieve and make copies of records.

Maintains a complex filing system.

Reconciles bank statements with general ledger system.

Opens and sorts mail.

Performs various related duties including issuing bench warrants as ordered by the Court, preparing “Rule to Show Cause” to be sent to Sheriff’s Office for service, preparing and mailing notices of hearings, notarizing papers as requested, collecting and disbursing cash bonds, etc.

Orders supplies for the Department as needed.

Receives, reviews, processes, files and/or submits a variety of documents and reports such as tax intercept statements, daily edit, daily/monthly DSS report, daily update, cleared checks report, outstanding checks report, etc.

Utilizes a variety of types of office equipment including typewriter, computer, calculator, copier, fax machine, cash register, time clock, etc.

Communicates with a variety of individuals and groups such as judges, attorneys, supervisor, co-workers, various agencies, court personnel, and the general public, etc.

ADDITIONAL JOB FUNCTIONS

Performs other related duties as required.

MINIMUM TRAINING AND EXPERIENCE

High school diploma and one to three years of office/accounting experience, or any equivalent combination of education and experience which provides the required skills, knowledge, and abilities.

A background investigation will be conducted on the final candidate.