Grants Manager (004-00-004)

Office: Finance

Salary: $50,000 - $60,000

Announcement Date: 12/14/2022

ESSENTIAL JOB FUNCTIONS

Supervises and manages financial assistance and grant accounting, and related financial reporting activities; works with awarding agencies and County departments to ensure all legal and statutory requirements of the awards/contracts are addressed; reviews financial assistance applications and award documents for technical compliance.

Provides professional assistance to Departments in the search, preparation and submission of grant applications and proposals as well as other applications for aid.

Certifies and ensures compliance on all Federal financial assistance reports and draws; certifies non-Federal financial assistance reports and draws for some departments.

Monitors awarded funds, resolves accounting and reporting issues as necessary; identifies issues, concerns and works to collaboratively solve them with the Finance Director or other staff members.

Serves as the primary liaison with federal funding and regulatory agencies, state agencies and private agencies regarding financial assistance matters; participates in local grant advisory committee; represents the County on various committees and working groups.

Provides professional assistance and training to departments in grant management areas; participates in professional organizations, memberships and attends training to remain current with knowledge and professional standards.

With guidance from the Finance Director, responsible for the coordination of the Single Audit, grant monitoring visits, or other regulatory inspection, which includes the annual Audit of Federal Awards required under Office of Management & Budget (OMB) and the preparation of the SEFA (Schedule of Expenditures of Federal Awards); analyzes data and prepares or oversees the development of detailed financial reports and year-end schedules.

Maintains the County’s mandatory registrations with SAM, Grants.gov, Duns & Bradstreet, and other various required Federal systems for obtaining and retaining Federal funding.

Attends financial monitoring site visits; works with County Departments to update the status of monitoring and address any concerns from ongoing monitoring.

Maintains open communication with Administration to assure department grant applications align with the long-term goals of the County and that any County resources required are approved accordingly.

Attends pre-construction conferences and bid openings for projects and conducts site visits of active projects when applicable.

Coordinates legal review of contracts where applicable.

Maintains a standard filing system for grant documents and files and catalogs them in both paper and electronic form.   

Corresponds with various individuals as required including County Administrator, Treasurer, Governor's Office personnel, contractors, clients, homeowners, Purchasing Director, Personnel Director, consulting firms, Tax Assessor's Office, etc.

Coordinates and presides over public meetings.

Attends workshops, meetings, and seminars as required.  Specifically required is an annual update on single audit requirements for federal awards.

Able to use a variety of online reporting systems and submission portals and responsible for maintaining active credentials.

MINIMUM TRAINING AND EXPERIENCE

Bachelor's Degree in accounting or business administration and three to five years of experience in  accounting, or any equivalent combination of education and experience which provides the required skills, knowledge, and abilities. 

FAIRFIELD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Apply Online